Contractor management software, prequal and visitor register
Subcontractors in New Zealand can digitally sign-in on-site with Site App Pro’s electronic visitor register, complete site inductions and acknowledge hazards. Main contractors can securely store prequalification documents and keep their subcontractors certifications and insurances up to date at all times.
Track who is on-site with Site App Pro’s digital sign-in visitor register
IN THE OFFICE
Store your subcontractor details and documentation in the supplier register. Share an external subcontractor portal to collect their prequalification forms, verify certificates, and track public liability insurances - completely eliminating paper follow-ups.
ON THE JOB SITE
On-site supervisors can access a live register of approved subcontractor contact details directly inside their mobile safety app. Instantly verify a worker's prequalification status, check active permits, or review external qualifications before letting them onto the project. Once approved for the project, workers can use the site check-in app and contractor check-in app to seamlessly complete their digital on-site induction forms.
Key features
Control site risk with automated subcontractor pre-approval logs
Track subcontractor certificates, permits and insurances, approving subcontractors so they can safely enter your sites. With automated COI tracking, reminders are automatically triggered as certifications approach expiry, so that you can notify the subcontractor to renew their documents. This enables you to maintain a list of approved subcontractor contact details in one place where your team can access it directly in their contractor management app.
Receive documentation through the subcontractor portal
Reduce the admin load of searching through subcontractor files and binders. Site App Pro’s subcontractor portal allows workers and subcontractors without platform access to submit health and safety documentation and prequalification forms before they ever step foot on site. Everything is automatically organised and stored under their company profile, giving your teams a compliance one-stop shop to review, verify, and approve third-party documentation.
Digital visitor register and QR code site sign-in
There is no need for site-entry friction and the management of traditional visitor kiosks. Site App Pro’s visitor management software allows subcontractors and visitors to scan a QR code to check-in and out of site that links to a mobile web-browser - no app download required. External workers can complete customised induction forms, acknowledge health and safety policies, and review the live hazard board upon arrival, giving you real-time visibility if an emergency occurs.
Integrating Site App Pro allows us to offer more timely support to our clients through real time reporting. This partnership enables us to add significant value to our service.
Home safe and well is at the heart of how we operate, and Site App Pro has been a game-changer in embedding safety into our daily work.The offline functionality is essential for our remote sites, ensuring nothing gets missed. Custom checklists and real-time dashboards give us full visibility across the scheme. The system is easy to use, making safety compliance seamless for our team. It’s a smart, long-term investment in the wellbeing of our people and the success of our operations.
Our clients’ success is the foundation of our own. Having Site App Pro on board to help deliver effective systems that truly work for our clients is always a win in my book.
What used to take six months to get running effectively now takes one week. And that’s no exaggeration.
All the subcontractor management features you need
Easily request prequalification, store documentation and onboard subcontractors on-site with our contractor compliance software.
Site access
Control jobsite entry by verifying subcontractor compliance before arrival.
Site induction
Educate workers on site regulations, hazards, and essential safety processes before they begin work.
Visitor register
Paperless visitor sign-in that can be accessed by scanning a QR code.
Pre-qualification
Screen external subcontractor health and safety documentation before onboarding.
Subcontractor agreement
Formalise safety commitments and liability expectations with subcontractors.
Health and safety policies
Deliver company safety standards directly to third-party mobile devices.
Insurances
Certificate of insurance tracking and subcontractor insurance tracking like public liability.
Subcontractor details
Centralise verified external subcontractor contacts in a shared directory.
Subcontractor profiles
Add each subcontractor worker to Site App Pro so they can access the app.
Notifications
Receive notifications to update your subcontractors on upcoming expiration dates for certifications, policies and insurances.
Resource approvals
Subcontractors can upload documents that can be approved by managers.
Health and safety management software for small to enterprise New Zealand companies.
- Offline functionality
- Free onboarding
- Localised support
- Real-time dashboard
- Safety mobile app
Explore more features
FAQS
You can do either option. Occasional subcontractors or visitors can check in via the QR code or website page, whereas, your regular subcontractors can get a login for the mobile safety app. This includes offline mode.
Subcontractors scan a QR code or website page, select their visitor type, and complete a short sign-in form - including site safety information and a digital signature. Returning visitors are recognised automatically for a faster check-in next time.
Yes, notifications, completed forms, and reports can all be emailed directly to anyone - your team, clients, or contractors can access it straight from the safety app.
Subcontractors upload their compliance documents, including insurance, certificates, permits, and you simply approve or reject them. Expired documents trigger automatic reminders so nothing is missed.
No, subcontractors only see the sites and equipment you've specifically assigned to their company - never your full job list, unless you want them to see it.
Subcontractors see a simplified version of the app, just the forms, sites, and equipment relevant to them. Subcontractor companies with portal access get a scaled-down dashboard to manage their own team, but never your full account.
By using our external portal, you can send forms directly to an email address for completion from people who don't have login access.
Your dashboard shows a live site map of who's checked in where. You can also pull a full visitor log for any site and date range.
Yes, Site App Pro is a contractor management system where you can store subcontractors details, insurances, licenses, certificates and pre-quals. You can also manage which sites your subcontractors have access to and tag their documents and resources against that project.
When you can scan the QR code on your phone, it will open up your Internet browser and the visitor register page will open for the visitor on-site to fill out the required information.
Site visitors can sign-in to the site by scanning with their phone a QR code, this will bring them to a site check-in or site induction form for them to complete with the ability to sign-out after.
Yes, Site App Pro can track your contractor insurance expiry. You can set up reminders and notifications to alert you of upcoming expiration dates so that you can notify your subcontractors.