Equipment management software for asset tracking and fleet
Manage equipment, preventive maintenance cycles, standard operating procedures (SOPs), and physical inspections across your New Zealand jobsites while assigning corrective actions to resolve defects. It streamlines local compliance, helps Kiwi companies reduce equipment downtime, and ensures your critical machinery stays safe and fully operational.
Centralise your asset management from the office to the jobsite
IN THE OFFICE
Have complete control of your equipment and assets in one platform. Site App Pro enables you to customise equipment profiles, bulk-schedule maintenance cycles based on dates or meter readings, and review active repair requests. It removes the admin pressure of tracking gear, giving you confidence that all equipment is up to date and compliant.
ON THE JOB SITE
Teams can scan heavy-duty, weather-resistant QR code tags to pull up equipment profiles directly from their mobile safety app. Workers can instantly complete daily pre-starts that update machinery hours in real time, review manufacturer manuals, or log repairs on the spot - keeping your team engaged and your gear safe to operate.
Key features
Automate asset management with live equipment registers
Eliminate the admin headache of paper schedules and unexpected machinery breakdowns. Site App Pro transforms asset maintenance into a live, automated equipment register. Completely customise profiles for your fleet or assets, using Site App AI equipment photo builder to instantly create profiles. Automated RUC, WOF, and rego renewal alerts eliminate the need to track expiration dates across your fleet manually. When teams complete recurring equipment tasks, like daily machinery pre-starts through their safety app, it updates the machine's hours in real time, automatically triggering service alerts to ensure your gear stays safe to operate.
Schedule equipment tasks, RUC renewals and WOF reminders
Site App Pro centralises your operational tasks into four clear categories: maintenance, inspection, compliance, and corrective actions. Our scheduled maintenance software allows you to manage regular tool maintenance cycles or test-and-tag inspections. For vehicle compliance, daily equipment inspections or pre-starts capture odometer readings to automatically track road user charges (RUCs), WOFs, and registration expiries. At the same time, you can manage regular tool maintenance cycles or test-and-tag inspections. If a defect is found, instantly assign a maintenance task to a worker or team, allowing you to track statuses in real time and escalate critical repairs.
Control your equipment lifecycle with planned maintenance
View a dedicated maintenance list that isolates active repair requests and recurring scheduled tasks. With Site App Pro’s equipment inspection app, you can set up planned maintenance tasks in bulk across all equipment, scheduling to specific calendar dates or operational meter readings, like vehicle kilometers or forklift hours. By streamlining your assets in a single location, your team can be in control of the full asset lifecycle management and maintain all equipment compliance.
Put equipment manuals directly into the hands of your operators
The "she'll be right" approach won’t be enough to operate heavy machinery. As a machinery management software, Site App Pro allows you to upload existing PDF equipment manuals directly to each asset's digital profile, keeping instructions available at all times on-site. To actively reduce risk across your heavy equipment management, you can transform these manuals into proactive training tasks. Assign them to your team through the mobile safety app and include quizzes to verify that the team understands how to use specialised tools safely.
Scan equipment QR codes to manage each asset
Your paper binder that logs machinery hours is no longer required. Site App Pro provides UV-protected and water-resistant equipment QR code stickers designed to withstand the harshest job site conditions. Available in multiple sizes to stick on everything from heavy excavators to small power tools, these codes link directly to each asset's digital profile. With a quick scan from your asset tracking app, your team can complete pre-starts, review standard operating procedures (SOPs), create repair tasks, or track upcoming services.
Live equipment register you can track
Manage warrants, certificates, unit standards and registrations for your equipment in one location.
Road user charges (RUCs)
Track distances automatically using daily mobile odometer inputs.
Registrations
Automate annual licensing renewals to keep vehicles roadworthy.
Inspection certificates
Specialised compliance sign-offs for high-risk equipment and scaffolding.
Lifting rigging certifications
Safe working load (SWL) limits and certification expiry tracking for lifting chains, shackles, and cranes.
Warrant of fitness (WOFs)
Monitor annual mechanical safety inspection deadlines for vehicles.
Standard operating procedures (SOPs)
Deliver step-by-step manufacturer safety guidelines directly to on-site machine operators.
Test and tag
Track electrical equipment safety testing intervals to prevent site hazards.
Unit standards
Standards or driver license endorsements such as Tracks (T), Rollers (R), Wheels (W), or Forklift (F) required to legally operate machinery.
Certificate of fitness
Manage heavy vehicle safety compliance requirements and inspections.
Maintenance values
Log service intervals, operational hours, and wear thresholds for assets.
High-risk permits
Critical pre-start links to specific hazardous tasks.
Integrating Site App Pro allows us to offer more timely support to our clients through real time reporting. This partnership enables us to add significant value to our service.
Home safe and well is at the heart of how we operate, and Site App Pro has been a game-changer in embedding safety into our daily work.The offline functionality is essential for our remote sites, ensuring nothing gets missed. Custom checklists and real-time dashboards give us full visibility across the scheme. The system is easy to use, making safety compliance seamless for our team. It’s a smart, long-term investment in the wellbeing of our people and the success of our operations.
Our clients’ success is the foundation of our own. Having Site App Pro on board to help deliver effective systems that truly work for our clients is always a win in my book.
What used to take six months to get running effectively now takes one week. And that’s no exaggeration.
All the asset management features you need
Build out equipment profiles, schedule maintenance tasks, track asset activity and manage plant compliance.
Equipment profile
Create a unique asset profile with key information, ownership and compliance details.
Meter usage
Track machine hours or kilometers from field inputs automatically.
Expiration tracking
Get notified of upcoming warrant, registration or certification expiration dates.
Inspection form
Manage equipment compliance, road user charges and test and tag.
Maintenance cycles
Schedule regular, routine service intervals based on time or wear.
Location tracking
Track the last location the asset was recorded in.
Equipment status
Log the status of the asset based on active, inactive, out of service or archived.
Activity tracking
View a log of what workers have used the equipment before.
Ownership
Record date or purchase, if the equipment is owned or hired and who from.
Corrective actions
Practical, targeted tasks implemented on-site to address safety concerns.
Equipment register
Centralise asset data, tracking, and compliance logs.
Defect reporting
Report any defects or faults of equipment as they occur.
Health and safety management software for small to enterprise New Zealand companies.
- Offline functionality
- Free onboarding
- Localised support
- Real-time dashboard
- Safety mobile app
Explore more features
FAQS
Stick a Site App Pro QR code sticker on any piece of equipment, and anyone on your team can scan it (with their phone camera or the in-app scanner) to access the asset profile, pre-start checklist, maintenance history, and upcoming tasks.
Site App Pro can fully automate your road user charge renewals. Drivers enter their odometer reading as part of their daily pre-start check, which automatically updates the vehicle's profile. When the odometer hits your RUC limit, a renewal task is automatically created and assigned to whoever handles your licences.
Yes, if a sticker is damaged or you need to move it, simply apply a new sticker and scan it from that equipment's profile. The platform automatically overwrites the old code and links the new one.
Yes, the bulk upload supports up to 1,000 items per upload and works for new fleets as well as migrations from an existing asset spreadsheet.
Site App Pro's QR codes use a 7-digit code system tied to stickers available from the Site App Pro shop. Other QR codes are not compatible with Site App Pro.
Yes, every equipment profile has a ‘last known location’ tab that shows a map of where the item was last seen. The location updates automatically whenever someone scans the QR code or selects the equipment while completing a mobile form.
When a pre-start check flags an issue, a corrective action can be raised directly from the form and assigned to any team member, who receives an instant push or email notification.
Store each vehicle's WOF, COF, registration, and next service dates in its equipment profile, then set up a repeating task based on each date. A task automatically appears and is assigned to the right person as the date approaches, they can open the attached form, enter the new date, and the next reminder schedules itself automatically.
Yes, drivers log their odometer reading in their daily pre-start, which automatically updates the vehicle's profile. When the reading hits your RUC limit, a renewal task is created and assigned to the right person automatically.
Store each vehicle's WOF expiry date in its equipment profile and set up a repeating task based on that date. A task appears automatically as the date approaches, the assigned worker completes the renewal form, and the next reminder schedules itself.
Site App Pro isn't a standalone CMMS, but it covers what construction teams need most: asset registers, maintenance scheduling, compliance tracking (WOF, COF, Rego, RUC), corrective actions, and service reminders that are all connected by workflows in one place.
There's no dedicated tool loan feature, but you can flag when something's unavailable and build a custom form to record who took what and when.