Group your safety forms into connected, end-to-end processes that guide your crew through the job safely. Instead of managing disconnected forms, you can link one form to the next.
At Site App Pro, we believe in the power of people. That’s why our partners are at the heart of what we do, helping businesses streamline safety processes while growing their own success.
We have an amazing support team dedicated to helping you and your business succeed with Site App Pro and answer any questions you may have.
Site App Pro gives administrators who look after health and safety an easy way to digitise your forms, automate reminders and store every record in one searchable place, so you can stop chasing paperwork and get on with your actual job.
Site App Pro takes the admin out of health and safety. You set up users, safety forms and sites once, then the platform schedules forms, sends reminders, escalates overdue tasks and files every completed record into live registers. Our NZ-based team can support you with onboarding and form migration, so you're not left building a health and safety system from scratch while the phones keep ringing.
If health and safety ended up in your lap because nobody else had the time, you're not alone. Many of the administrators we talk to don't come from a safety background. Site App Pro gives you a structured platform to follow, with AI form recommendations drawn from the Health and Safety at Work Act 2015 (HSWA), so you always have a practical starting point.
The tools that take health and safety admin off your plate.
Upload an existing PDF form and get a digital version in seconds.
Set forms to appear daily, weekly or monthly on the right to-do lists.
Get notified when a form is overdue, instead of chasing people yourself.
Load your whole team from a spreadsheet rather than one by one.
Give admins, managers and field workers only the access they need.
Send contractors a link to upload insurance and pre-quals without logging in.
Get alerted before certificates, licences and documents expire.
Export registers and reports as PDF, CSV or Excel whenever you need.
Our team builds your forms and imports your data at no cost.
Talk to an NZ-based team during business hours, usually within the hour.
The Site App AI form builder turns your existing paper or PDF forms into digital forms in seconds. Upload a template and the AI form assistant creates the questions for you, or describe what you need and get suggested questions drawn from the HSWA. Then drag and drop to refine it, choosing from more than 40 question types, and add logic so workers only see questions relevant to their task.
That means your team meetings, inductions, pre-starts, near-miss and incident forms can all be live before your team even downloads the app. Any change you make to a template updates for everyone straight away, so there's never any confusion over which version of a form is current.
Scheduled forms appear on each worker's to-do list at the right time, whether that's a daily pre-start, a weekly meeting or a monthly vehicle check. Reminders go out before the due time, and if a form still isn't done, an escalation notification goes to the supervisor. You set it up once and the platform triggers others, so you don't have to follow-up with workers.
Forms can't be submitted until required fields are complete, which means fewer half-finished records landing on your desk. You can also filter in-progress forms to see who started an induction and didn't finish it, then follow up or clear out test submissions to keep everything tidy.
Site App Pro lets you bulk upload users from a spreadsheet, assign them to user groups by job role and choose their access level, from full admin through to field worker or tablet manager. Forms are assigned to groups, so each person sees only what's relevant to their job. As your workforce changes, you can archive and reactivate users in a couple of clicks.
Contractors are managed from the same place. Add a contractor, control which sites they can access and send an external request for documents such as insurance or safety policies. They upload through a link without needing a login, and you get a record of what was submitted and when.
Site App Pro tracks issue and expiry dates on training certificates, licences and documents, then sends notifications before they lapse. With the training matrix, you assign required certifications by job role and see at a glance who is up to date. Instead of a spreadsheet you check when you remember, you get a reminder 15 days before something expires.
The resource library keeps your policies, SOPs and safety documents in a folder structure that matches the way you already file things. Upload a new version and you can notify every user, so the team on the ground always has the latest copy on their phone.
Every completed form automatically feeds into live registers you can filter by site, date, form type or user. When a client, auditor or manager asks for records, you can export them as a branded PDF, CSV or Excel file in seconds. There's no compiling reports from paper forms or retyping data into spreadsheets, because the information is already in one searchable place.
If you already use job management tools such as Procore, Site App Pro can integrate with them so job details flow across automatically and you're not entering the same information twice. Other integrations are assessed case by case.
The form builder uses drag and drop, so you don't need any technical skills. You can upload an existing PDF and let the AI form assistant digitise it, or build a form from scratch. You have full control to add, remove or change questions, and many customers create or customise a form in under 10 minutes.
Yes. You can bulk upload users, training matrices and other data. If you're moving from another health and safety system or from spreadsheets, our team can help extract and import your data, or you can send us your spreadsheets and we'll handle the upload for you.
You choose each user's access level, such as admin, manager or field worker, and assign forms to specific job roles or user groups. Workers only see the forms relevant to them, and contractors can be limited to specific job sites. Admin console access is best kept to the people who need to see all of your data.
You can add users at any time as your team grows. Pricing is based on the number of users rather than sites or projects, and our team will adjust your plan to suit.
Typical onboarding takes four to six weeks, covering set-up, form configuration, user training and go-live support. Our customer success team does much of the heavy lifting, including building forms and importing data, free of charge.
Site App Pro integrates with job management tools such as Simpro and Procore. When a job is created there, the details flow into Site App Pro automatically, and completed forms can be sent back. Other integrations are assessed case by case.
