Group your safety forms into connected, end-to-end processes that guide your crew through the job safely. Instead of managing disconnected forms, you can link one form to the next.
At Site App Pro, we believe in the power of people. That’s why our partners are at the heart of what we do, helping businesses streamline safety processes while growing their own success.
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Subcontractors can digitally sign into site using Site App Pro’s electronic visitor register, allowing them to complete site inductions and acknowledge hazards. Main contractors can securely store subcontractor prequalification (SSIP) documents and keep their subcontractors certifications and insurances up to date at all times.
Store your subcontractor details and documentation in the supplier register. Share an external subcontractor portal to collect their SSIP prequalification forms, verify certificates, and track public liability insurances - completely eliminating paper follow-ups.
On-site supervisors can access a live register of approved subcontractor contact details directly inside their mobile safety app. Instantly verify a worker's prequalification status, check active permits to work, or review external qualifications before granting site access. Once approved for the project, workers can use the site check-in app and contractor check-in app to seamlessly complete their digital on-site induction forms.
Track subcontractor certificates, permits and insurances, approving subcontractors so they can safely enter your sites. With automated insurance and certification tracking, reminders are automatically triggered as certifications approach expiry, so that you can notify the subcontractor to renew their documents. This enables you to maintain a list of approved subcontractor contact details in one place where your team can access it directly in their contractor management app.
Reduce the admin load of searching through subcontractor files. Site App Pro’s subcontractor portal allows workers and subcontractors without platform access to submit health and safety documentation and prequalification forms before they ever step foot on site. Everything is automatically organised and stored under their company profile, giving your teams a central compliance platform to review, verify, and approve third-party documentation.
There is no need for site-entry friction and the management of traditional paper sign-in logs. Site App Pro’s visitor management software allows subcontractors and visitors to scan a QR code to check-in and out of site that links to a mobile web-browser - no app download required. External workers can complete customised induction forms, acknowledge health and safety policies, and review the active site hazard board upon arrival, giving you real-time visibility if an emergency occurs.
Stop wasting hours chasing SSIP prequalifications and tracking down physical signatures. Site App Pro’s external approval portal provides your subcontractors with secure, web-based access to upload documents with absolutely no app download or login required. The platform automatically tracks progress and logs their records directly within your account. You can easily collect and distribute RAMS and Safe Systems of Work (SSOW) for digital sign-off, or share health and safety checklists directly with clients, suppliers, and subcontractors.
Easily request prequalification, store documentation and onboard subcontractors on-site with our contractor compliance software.
Control site entry by verifying subcontractor compliance before arrival.
Educate workers on site regulations, hazards, and essential safety processes before they begin work.
Paperless visitor sign-in that can be accessed by scanning a QR code.
Screen external subcontractor health and safety documentation before onboarding.
Formalise safety commitments and liability expectations with subcontractors.
Deliver company safety standards directly to third-party mobile devices.
Subcontractor insurance tracking like public and employer’s liability.
Centralise verified external subcontractor contacts in a shared directory.
Add each subcontractor worker to Site App Pro so they can access the app.
Receive notifications to update your subcontractors on upcoming expiration dates for certifications, policies and insurances.
You can do either option. Occasional subcontractors or visitors can check in via the QR code or website page, whereas, your regular subcontractors can get a login for the mobile safety app. This includes offline mode.
Subcontractors scan a QR code or website page, select their visitor type, and complete a short sign-in form - including site safety information and a digital signature. Returning visitors are recognised automatically for a faster check-in next time.
Yes, notifications, completed forms, and reports can all be emailed directly to anyone - your team, clients, or contractors can access it straight from the safety app.
Subcontractors upload their compliance documents, including insurance, certificates, permits, and you simply approve or reject them. Expired documents trigger automatic reminders so nothing is missed.
No, subcontractors only see the sites and equipment you've specifically assigned to their company - never your full job list, unless you want them to see it.
Subcontractors see a simplified version of the app, just the forms, sites, and equipment relevant to them. Subcontractor companies with portal access get a scaled-down dashboard to manage their own team, but never your full account.
By using our external portal, you can send forms directly to an email address for completion from people who don't have login access.
Your dashboard shows a live site map of who's checked in where. You can also pull a full visitor log for any site and date range.
Yes, Site App Pro is a contractor management system where you can store subcontractors details, insurances, licenses, certificates and pre-quals. You can also manage which sites your subcontractors have access to and tag their documents and resources against that project.
When you can scan the QR code on your phone, it will open up your Internet browser and the visitor register page will open for the visitor on-site to fill out the required information.
Site visitors can sign-in to the site by scanning with their phone a QR code, this will bring them to a site check-in or site induction form for them to complete with the ability to sign-out after.
Yes, Site App Pro can track your contractor insurance expiry. You can set up reminders and notifications to alert you of upcoming expiration dates so that you can notify your subcontractors.
