Digital Forms

Mobile-ready forms that fit the way you work, whether it’s a toolbox talk or hazard assessment.

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Custom digital forms built for the field

With Site App Pro, you can create fully customisable inspections, audits, reports, checklists, and more, covering Toolbox Talks, Pre-Use Inspections, Orientations, and FLHA/JHA/JSAs. Smart features like time stamping, digital signatures, and photo capture make reporting simple and reliable, while offline functionality ensures work continues uninterrupted, automatically syncing when back in range. You can also set recurring schedules or trigger tasks by location or site for seamless compliance management.

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Site App Pro is a user-friendly safety management app designed for the demanding environments of construction, manufacturing, agriculture, horticulture, and oil and mining.

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DIGITAL FORMS

Create forms with our health and safety management software

Eliminate the administrative burden with health and safety forms in New Zealand. It enables you to schedule tasks, automate reminders and connect workflows. Replace paperwork and spreadsheets with a centralised health and safety management system software.

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Grascan Construction
Trusted by 1,200+ companies and used on 300,000+ projects globally.

Manage your health and safety forms in one central digital location.

Overview

Engage your team with interactive health and safety forms that are unique to your company. Whether it’s a one-off toolbox talk or a regular pre-start, you can easily build custom health and safety form templates by choosing from 30+ different answer types that include digital signatures.

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Workers can capture real-time site conditions with photo uploads, while admin teams maintain total control using built-in approval workflows, precise user permissions, and time-stamped records. Everything feeds directly into your live activity stream to deliver smart, paperless safety that protects your team without slowing them down.

Key Features

Workflow

Connect your safety forms into one powerful workflow.

Group your health and safety documents into connected, end-to-end workflows that guide your team safely through health and safety processes. Instead of managing disconnected safety forms, you can link a form after a form. Instantly trigger an investigation report when an incident report form is submitted, set up a hot work permit with an approval process or check your competencies through quizzes.

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automations

Safety automations that do the work for you.

Site App Pro streamlines your daily safety tasks with smart notifications and automated reminders that handle the heavy lifting. Receive alerts the moment a fault is reported on-site via corrective actions, and let the system automatically prompt your team about upcoming license expiries. It turns messy field data into live compliance records, while letting the team focus on the job.

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SCHEDULER

Schedule repetitive health and safety forms.

Remove the uncertainty from your safety plan by scheduling required forms to start the day. Instead of chasing paper trails, Site App Pro lets you automate daily, weekly and monthly forms such as pre-starts, toolbox talks, and site inspections. Assign to specific user groups so that the relevant teams on the ground get clear requirements delivered right to their devices.

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AI

Put Site App AI to work on your safety forms.

Our built-in AI form assistant, Site App AI allows you to upload your existing PDF documents to create an interactive digital form in seconds. Site App AI uses the Health and Safety at Work Act legislation to deliver recommendations. When your form insights roll in, it automatically creates instant form report summaries, giving visibility of trends, anomalies and summaries.

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All Features.

Have confidence that your team is able to complete health and safety forms on job sites.

Audit logs

Track if answers are changed after completion.

Workflows

See how other health and safety professionals use custom forms

"Probably the BEST change I have made to my business since Covid."

Just a fantastic group of professionals and "go getters". They actually WANT your business. In a world where customer service has taken a sharp downturn, the culture here has managed to assemble a team that still believes in working for the customer.

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Jeremy S

We have been using Site App Pro for the last year now and have found the app to be great. With the easy app layout we have found that staff on the frontline have been more engaged and open to filling out the required daily forms. The support has been amazing and it helps to have locally based support on hand. We look forward to unleashing the apps full potential across both our organizations.

Geoff Vilabourouth

Contrax

Integrating Site App Pro allows us to offer more timely support to our clients through real time reporting. This partnership enables us to add significant value to our service.

Sara Crawford

Safewise

Home safe and well is at the heart of how we operate, and Site App Pro has been a game-changer in embedding safety into our daily work.The offline functionality is essential for our remote sites, ensuring nothing gets missed. Custom checklists and real-time dashboards give us full visibility across the scheme. The system is easy to use, making safety compliance seamless for our team. It’s a smart, long-term investment in the wellbeing of our people and the success of our operations.

Mark McKenzie

Central Plains Water

Our clients’ success is the foundation of our own. Having Site App Pro on board to help deliver effective systems that truly work for our clients is always a win in my book.

James Bamford

SafeSpace

What used to take six months to get running effectively now takes one week. And that’s no exaggeration.

Graham Mahuika

Intesafety

Such an easy to use app! The guys on site are using it and have come back with very little complaints about it. Being able to easily edit forms is such a game changer! Would recommend to others.

Victoria

We’ve had an outstanding experience with Site App Pro. Their customer service team consistently delivers above and beyond, with fast responses, practical solutions, and genuine care for our business. The platform itself is easy to use, reliable, alongside continuous platform enhancements, and collectively has made a huge difference to how we manage Health & Safety with our team and across multiple sites. We Highly recommend Site App Pro to any business looking for a system backed by a team that truly supports you.

Paula Hakaraia

Site App Pro has been easy to use and the fact of being able to customize the content to best suit our team requirements is amazing great service definitely recommend to all businesses from one man operations to large commercial companies.

Sam Shepherd
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Health and safety management software for small to enterprise New Zealand companies.

  • One online location
  • Customisable forms and dashboards
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FAQS

Yes, the forms are fully customisable and editable, and with a built-in AI form building assistant, you can upload your existing PDF documents directly into Site App Pro.

Site App Pro allows you to control who sees what information by user group or job role. These enable you to decide what groups of people see what forms or tasks.

Yes, our fully customisable form builder allows you to create new forms and templates, and fully customise the pre-existing forms in your list.

Yes, you can hide or show form content based on conditions. 

Yes, our tasks system enables you to create and manage corrective actions directly inside a form while completing it, allowing you to raise issues as they come up. Forms, photos and files can be uploaded to corrective actions to provide more context while completing it and are saved against that form for better reporting during an audit.

Yes, while completing a form, you can upload an image to your forms.

Signatures can be added directly to a form. Workers or users are prompted to add a signature taken on their phone or tablet screen.

Our resource library allows you to house all of the documents you need, including SOPs and training material. We also house certificates and can alert you when these expire. All of the resources can be viewed from the mobile app, and even be saved offline for use when you are out of data reception.

Workflows

Audit logs

Track if answers are changed after completion.