Contractor management software and visitor register
Subcontractors in Canada can digitally sign-in on-site with Site App Pro’s electronic visitor register, complete site orientations and acknowledge hazards. General contractors can securely store prequalification documents and keep their subcontractors certifications and insurances up to date at all times.
Track who is on-site with Site App Pro’s construction site sign-in app
IN THE OFFICE
Store your subcontractor details and documentation in the subcontractor directory. Share an external subcontractor portal to collect their prequalification forms, verify certificates, and track insurances. It completely eliminates paper follow-ups.
ON THE JOB SITE
On-site supervisors can access a live register of approved subcontractor contact details directly inside their mobile safety app. Instantly verify a worker's prequalification status, check active permits, or review external qualifications before letting them onto the jobsite. Once approved for the job, workers can use the site check-in app and contractor check-in app to seamlessly complete their digital on-site orientation forms.
Key features
Control site risk with automated subcontractor prequalification logs
Track subcontractor certificates, permits and insurance certificates, verifying subcontractors so they can safely enter your sites. With automated COI tracking, reminders are automatically triggered as certifications approach expiry, so that you can notify the subcontractor to renew their documents. This enables you to maintain a list of approved subcontractor contact details in one place where your team can access it directly in their contractor management app.
Receive documentation through the subcontractor portal
Save administrative time of searching through subcontractor files and binders. Site App Pro’s subcontractor portal allows workers and subcontractors without platform access to submit safety documentation and prequalification forms before they ever step foot on site. Everything is automatically organized and stored under their company profile, giving your teams a centralized compliance hub to review, verify, and approve third-party documentation.
Digital visitor register and QR code site sign-in
There is no need for site-entry friction and the management of traditional visitor kiosks. Site App Pro’s visitor management software allows subcontractors and visitors to scan a QR code to check-in and out of site that links to a mobile web-browser - no app download required. External workers can complete customized orientation forms, acknowledge health and safety policies, and review the active hazard registry upon arrival, giving you real-time visibility if an emergency occurs.
Integrating Site App Pro allows us to offer more timely support to our clients through real time reporting. This partnership enables us to add significant value to our service.
Home safe and well is at the heart of how we operate, and Site App Pro has been a game-changer in embedding safety into our daily work.The offline functionality is essential for our remote sites, ensuring nothing gets missed. Custom checklists and real-time dashboards give us full visibility across the scheme. The system is easy to use, making safety compliance seamless for our team. It’s a smart, long-term investment in the wellbeing of our people and the success of our operations.
What used to take six months to get running effectively now takes one week. And that’s no exaggeration.
Our clients’ success is the foundation of our own. Having Site App Pro on board to help deliver effective systems that truly work for our clients is always a win in my book.
All the subcontractor management features you need
Easily request prequalification, store documentation and onboard subcontractors on-site with our contractor compliance software.
Site access
Control jobsite entry by verifying subcontractor compliance before arrival.
Site orientation
Educate workers on site regulations, hazards, and essential safety processes before they begin work.
Visitor register
Paperless visitor sign-in that can be accessed by scanning a QR code.
Contractor prequalification
Screen external subcontractor health and safety documentation before onboarding.
Subcontractor agreement
Formalize safety commitments and liability expectations with subcontractors.
Health and safety policies
Deliver company safety standards directly to third-party mobile devices.
Insurance certificates
Certificate of insurance tracking and subcontractor insurance tracking like public liability.
Subcontractor details
Centralize verified external subcontractor contacts in a shared directory.
Subcontractor profiles
Add each subcontractor worker profiles to Site App Pro so they can access the app.
Notifications
Receive alerts to update your subcontractors on upcoming expiration dates for certifications, policies and insurances.
Resource approvals
Subcontractors can upload documents that can be approved by managers.
Health and safety management software for small to enterprise Canadian companies.
- Offline functionality
- Free onboarding
- Localized support
- Real-time dashboard
- Safety mobile app
Explore more features
FAQS
Subcontractors are tracked at both company and worker levels. You can create a directory of contracting companies with their insurance, policies, and requirements. Individual workers can be added by you or by giving contractors access to add their own workers.
No, subcontractors can use QR codes to complete orientations and check in without downloading apps or having logins. Alternatively, foremen can be given app access for more functionality.
Yes, you can set standardized requirements (tickets, orientations, documents) that automatically apply to all subcontractors, with the ability to add specific requirements for individual companies as needed.
QR codes can be used for forms such as site check-in, visitor registration, site orientations, safety acknowledgements, FLHAs, and other site-specific requirements.
Beyond company-level compliance, Site App Pro helps track individual worker qualifications, orientation status, certifications, training records, and site authorizations within a subcontractor’s organization. This gives companies better visibility into whether the workers arriving on site are actually ready and approved to work.
Yes, in Site App Pro, subcontractor records can be connected to site activity, orientation completion, certifications, corrective actions, documentation, forms, check-ins, and reporting. This gives companies a clearer picture of subcontractor risk than document storage alone.
A WCB or WSIB clearance certificate helps confirm that a contractor or subcontractor has workers’ compensation coverage in good standing. General contractors and project owners are often expected to verify this type of documentation before work begins. Site App Pro helps companies track these records, monitor expiry dates, and identify documents that need renewal before they become compliance gaps.
Yes, Site App Pro helps companies store and track subcontractor insurance records, expiration dates, and supporting documentation. This makes it easier to see which subcontractors are current, which records are missing, and which documents require follow-up.
Yes, Site App Pro is a contractor management system where you can store subcontractors details, insurances, licenses, certificates and prequalifications. You can also manage which sites your subcontractors have access to and tag their documents and resources against that project.
When you can scan the QR code on your phone, it will open up your Internet browser and the visitor register page will open for the visitor on-site to fill out the required information.
Site visitors can sign-in to the site by scanning with their phone a QR code, this will bring them to a site check-in or site orientation form for them to complete with the ability to sign-out after.
Yes, Site App Pro can track your contractor insurance expiry. You can set up reminders and notifications to alert you of upcoming expiration dates so that you can notify your subcontractors.